Academic records & report cards
Subject-wise marks, CBSE/ICSE/State board results and exam history carried forward every academic year.
Cloud-based SIS · 360° student profile · India
Student Information System Software — every student detail, finally in sync.
Educare365’s cloud-based student information system connects academic records, attendance, fee history, health and parent details into one living digital student profile — so schools, colleges and coaching institutes spend less time finding records and more time supporting students.
AVRKSM+
Trusted
by schools, colleges & coaching institutes since 2006
🎓Academics
📅Attendance
₹Fees
♡Health
AR
Aarav RaoGrade 10 · Section B · Active profile
Student pulseOn track
92%
↻ Synced across 6 modules · just now
0active student profiles
0data fields per profile
0
data accuracy after
migration
Quick answer
What Is a Student Information System (SIS)?
A student information system (SIS) is software that stores and manages every student record — academic history, attendance, fee history, health information and parent or guardian details — in one searchable digital profile. Educare365’s student database management system replaces paper registers, scattered files and spreadsheets with a single record that updates in real time and respects each role’s access.
How it works
How a Student Database Management System Keeps Every Record in Sync
Information moves with the student — from online admission to every attendance mark, fee receipt and report card.
Enrol once
Capture the complete student and family profile at admission, with zero duplicate data entry.
Update anywhere
Attendance, marks, fees and activities stay connected across every department and campus.
See the signal
MIS dashboards surface progress, risk and context before a problem becomes a crisis.
Support better
Teachers, office staff and parents see the same accurate student record, on web and mobile.
The 360° profile
Digital Student Records: Academic, Attendance, Fee, Health & Family Data in One View
Six connected record categories give every role a complete 360-degree student profile without the clutter — one update, visible everywhere it is permitted.
6record categories
42+fields per profile
1source of truth
Attendance & timetable
Biometric, RFID, app-based and manual attendance with leave records in the same student profile.
Fee & finance history
Dues, online receipts, scholarships and instalments reconciled automatically with the fee management module.
Health & medical records
Allergies, blood group, immunisation status and health notes visible only to authorised staff.
Parent & guardian information
Contacts, siblings and addresses linked across families, so nothing is entered twice.
Library & co-curricular
Books issued, clubs, sports, activities and awards attached to the student record.
One connected student database
Every record updates the same profile
Mark attendance, post marks or receive a fee — the 360-degree student profile refreshes instantly for the office, the staff room and the parent app.
- Academic records · marks, report cards & board results
- Attendance & timetable · biometric, RFID, app-based
- Fee & finance history · receipts, dues, scholarships
- Health & medical · allergies, immunisation, blood group
- Parent & guardian · contacts, siblings, addresses
- Library & co-curricular · books, clubs, awards
Synced across 6 modules · just now
Admin & teacher dashboard
Student Information System Dashboard for School Administrators & Teachers
The same student database powers the office, the staff room and the principal’s MIS reports — searchable, filterable and always current.
3,240records, one screen
<1ssearch & filter
Bulkactions on 100s
Students · Grade 10 3,240 records
Present today96.4%
Fee collected₹1.2 Cr / 1.6 Cr
Profiles complete99.2%
Docs generated (month)860
| Student | Class | Roll | Attendance | Fee status | Guardian |
|---|---|---|---|---|---|
| Aarav Rao | 10-B | 12 | 96% | Partial | Rakesh Rao |
| Diya Mohanty | 10-B | 13 | 98% | Paid | Prakash Mohanty |
| Ishaan Patnaik | 10-B | 14 | 91% | Due | Anita Patnaik |
| Kavya Sahoo | 10-A | 07 | 78% | Due | Bikash Sahoo |
| Rohan Das | 10-A | 19 | 94% | Paid | Sunil Das |
✓ Fee receipt synced to parent app · just now
Analytics & MIS
Student Analytics & MIS Dashboard Inside Your School Management Software
A connected student record becomes useful when it reveals what needs attention — before it becomes a problem.
Student progress snapshot
Average subject performance · Term 1
92% overall signal
Updated 2 min
ago
One connected view
Less chasing. More
Less chasing. More
noticing.
Student records management software should bring the context behind every number into one conversation, without opening five different systems.
- Role-based access for every team
- Real-time family and staff updates
- Documents generated from the profile
profile health
99.2%
Parent & student app
Parent & Student Mobile App: Digital Student Records on Every Phone
The attendance marked at 8:02 AM is on the parent’s phone at 8:02 AM. Fees, marks and library dues — from the same student profile, on Android and iOS.
Good morning, Rakesh
Aarav Rao Present
Grade 10 · B96%
Fee due · 15 Oct₹15,000
Term 2 average88.6%
Library due · 12 Sep1 book
Attendance updatedMarked present · Period 1 · 8:02 AM
HomeAttendanceFeesMarks
Teacher · Period 1
Mark attendance
Grade 10 · B · 38 students
ARAarav Rao
DMDiya Mohanty
IPIshaan Patnaik
KSKavya Sahoo
RDRohan Das
Synced ✓37 present · 1 absent · parents notified
HomeAttendanceMarksDiary
Student
My marks · Term 2
Aarav Rao · Grade 10 · B
Report card readyTerm 2 report card generated · download PDF
HomeTimetableMarksLibrary
The practical difference
Student Records Management Software VS Registers & Spreadsheets
Before · registers, files & Excel
Attendance in one register, fees in another
Repeated data entry across departments
Context arrives after the conversation
Parents wait for a status update
→
After · one connected student profile
One view for academic, attendance and fee context
One update shared with every permitted role
Earlier signals for faster student support
Clear access for families and staff
Implementation
Cloud-Based Student Information System Rollout: Live in Weeks, Not Semesters
Migrate from spreadsheets, paper registers or older school management software with verified data at every step — most institutes go live in 1–2 weeks.
01
Map your data fields
Align every field, role and workflow you track today with the system.
02
Import & migrate
Bulk-import existing student records from Excel or older software without re-entry.
03
Verify & de-duplicate
Check the data with your team before staff and parents go live.
04
Train & go live
Role-based training, then the student information system goes live.
Questions, answered
Student Information System Software FAQs
Direct answers for schools, colleges and coaching institutes evaluating an SIS in India.
A student information system (SIS) is software that stores and manages every student record — academic
history, attendance, fee history, health information and parent or guardian details — in one searchable
digital profile, replacing paper registers, files and disconnected spreadsheets.
It keeps one connected, always-current profile per student — updated once and reflected everywhere,
accessible by role, backed up automatically and carried forward each academic year instead of being
re-typed.
Yes. Existing records from Excel sheets, older school management software or paper registers are
bulk-imported, de-duplicated and verified during rollout, so historical data is preserved rather than
re-entered.
Access is role-based — teachers, coordinators, accountants and administrators see only the fields
relevant to their role. Data is stored on encrypted cloud infrastructure with audit trails and automated
daily backups.
Yes. Parents get read access to academic records, attendance and fee history through the Educare365
parent app on Android and iOS, or any mobile browser, without visiting the office.
Yes. ID cards, transfer certificates, bonafide letters and other documents are generated directly from
the student profile in one click, using your institute’s own templates.
Yes. The student profile is configurable for K-12 schools, colleges, coaching institutes and pre-schools,
with semester history, batch records or developmental milestones added as needed.
Most institutions configure custom fields, import existing student data and go live within one to two
weeks, with data verified before staff and parents get access.
Free personalised demo
Book a Free Student Information System Demo
See your own students in Educare365 — the 360° profile, document templates and access roles configured for your institute, in a 15-minute walkthrough.
15-minute walkthrough
Built for Indian schools, colleges &
coaching institutes
No obligation