Coordinator
See the operational picture, make a change and know who received it.
- Live clashes and open periods
- Substitution load by teacher
- Publish and audit history
New: AI fee-defaulter predictions
Timetable Management System that keeps the school day moving.
Build the week without sticky notes. When a teacher is away, find a fair cover before the first bell. Educare365 connects your timetable, workload rules, leave, rooms and notifications in one calm operating view.
0planned teacher clashes
1 viewclass, teacher & room
AM-readysubstitution decisions
Academic operations / Grade 8-Blive
Monday timetable
26 classes · 34 teachers · 9 rooms
08:0008:4509:3010:3511:20
8-A
MathsNair · R12
ScienceRout · Lab 2
EnglishDash · R12
Social SciSahu · R8
HindiJena · R8
8-B
ScienceRout · Lab 2
MathsNair · R12
Sub coverBehera · R12
EnglishDash · R12
GamesPati · Ground
9-A
EnglishDash · R15
Social SciSahu · R9
MathsNair · R15
BREAK
ScienceRout · Lab 1
Generating a clash-free frame
88%
A quick, human answer
What is a timetable management system
A timetable management system is the shared brain behind your class schedule. It takes subjects, teachers, classrooms, period counts and the rules your school already follows, then builds a workable grid for every class, teacher and room. The useful part is what happens next: when someone is absent, the same system helps the office choose an available, fairly loaded substitute instead of starting the morning with a corridor scramble.
Class, teacher & room views
Generated together, so one edit stays true
everywhere.
Rules your campus already follows
Workload caps, free periods, labs, shifts and
electives.
Substitution built inAbsence to confirmed cover before the first bell.
Timetable overviewClash-free
26classes
34teachers
0clashes
MathsSciEngSSt
SciMathsHinEng
EngSStMathsSci
Teacher · MonMy day
08:00
Free periodCorrection slot
09:30
Maths · 8-BCover for Mrs. Nair
11:20
Science · 8-CLab 2
Substitution assigned ✓
Build the frame
Automatic Timetable Generator for Schools & Colleges
Start with last year's structure or create a new one. Set period timings, subject quotas, teacher availability, labs, sections and the constraints that make your campus different.
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Generate class, teacher and room views together One change stays consistent everywhere it appears.
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See a clash before it becomes a complaint Teacher, room and lab conflicts are surfaced while you edit.
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Keep versions for every term Reuse a proven frame, compare changes and publish only when ready.
Scheduling rulesconstraints active
✓ Frame ready to generate19 rules understood · 0 known
room conflicts · workload balance enabled
Cover the absence
Teacher Substitution Software for the Morning That Never Goes to Plan
When leave is approved or an absence is marked, Educare365 finds the periods that need attention, ranks available staff by fit and current load, and gives the coordinator a clear decision to confirm.
Today's affected periods
P1 · 8-B
SNMrs. Nair · Maths→PBP. Behera
P3 · 8-A
SNMrs. Nair · Maths→RJR. Jena
P5 · 9-A
SNMrs. Nair · Maths→AMA. Mishra
P6 · 8-C
SNMrs. Nair · Maths→SPS. Pati
Free this period · ranked
PBP. Behera2 covers
RJR. Jena1 cover
AMA. Mishra0 covers
SPS. Pati1 cover
07:12Leave Approved
07:26Cover Confirmed
1 tapTo Notify The Class
FairLoad History Retained
One schedule, every role
Online Timetable Management System for Teachers, Students & Parents
Give each person the view they need without asking them to decode a giant spreadsheet.
Teacher
Know the day before it starts, including a cover request on mobile.
- Personal timetable and free periods
- Accept or decline a cover
- Room and class details
Student & parent
See the current version, not yesterday's printed chart.
- Class timetable in the app
- Changed teacher or period alert
- Exam and activity schedule
Go live without drama
School Timetable Software Rollout — From Last Year's Chart to Live in Four Steps
We configure the workflow around how your institution already runs, then help the team use it on the first real school day.
01 / DISCOVER
Map your campus
Days, periods, sections, rooms, teachers and board pattern.
02 / CONFIGURE
Write the rules
Workload caps, labs, electives, free periods and shifts.
03 / GENERATE
Review the frame
Run the grid, resolve flagged constraints and adjust visually.
04 / PUBLISH
Bring everyone in
Share role-wise timetables and train coordinators on substitution.
FAQs
Questions institutes ask us most
Still unsure? Our team walks you through everything on a free demo call.
Educare365 is a cloud-based educational ERP that
brings admissions, student information, fees, attendance, examinations, transport,
library, payroll and parent communication into a single secure platform accessible from
web and mobile.
Yes. The platform is configurable for play
schools, K-12 schools, junior and degree colleges, universities and coaching centres,
including multi-campus groups managed from one dashboard.
Most institutes go live within 2 to 4 weeks,
including configuration, data migration and role-wise staff training. Larger
multi-campus groups are phased campus by campus.
Data is hosted on encrypted cloud infrastructure
with role-based access control, daily automated backups, audit trails and 99.9% uptime.
Yes. Dedicated Android and iOS apps are provided
for parents, students and staff with attendance, homework, results, notices, bus
tracking and online fee payment.
Absolutely. Request a free personalised demo and
our team will walk your management through the exact modules your institute needs.
Bring your real timetable
Book a Free Timetable Management System Demo
Share your current timetable, class count and the way you handle absences today. We will show the generator and substitution flow around your institution's actual needs.